Solopreneurs: 5 Simple Tips on Staying Organized
Being a solopreneur is a marvelous way to “have our cake and eat it too”, and implementing these quick and easy organizational tactics can help you enjoy your cake that much more. Here are 5 tips that I use to keep organized and manage my time:
1. Keep it Simple with Sticky Notes
Each night before I go to bed, I jot down the names and time of each appointment I have scheduled for the next day. I keep it simple by using a super sticky post-it-note and attach it to my bathroom mirror. When I get up in the morning, the first thing I see in the mirror is my appointment schedule – a reminder of my activity for that day, and insight on what to wear.
2. Daily Alerts Save the Day
On a limited budget and need a competitive edge to keep abreast of changes in your industry? Or, maybe you want to know what your competition is doing to bring in new or repeat customers. Sign-up for alerts on the topic of your choice from any of the search engines. I primarily use Google and Yahoo. I receive once daily “alerts” on topics that I use in my business. I quickly review the alert by focusing on keywords that will help me to help my clients solve their problems. Utilize this tip in conjunction with Tip #5.
3.Organize Your Passwords
A simple tool I use for keeping passwords in one place is an index card box. Use a 6” x 12” box and fill it with 5” x 7” lined index cards. Add “A-Z” separators. For every account or company you work with, either professional or personal, write their name on top as the header, skip a few lines and write each password and/or username below. Include addresses and phone numbers.
For example, I use an index card to keep track of my bank account numbers, passwords and user names to websites, school ID numbers for my kids, blood type and medical information for family members, and even airline rewards numbers.
What makes this tool helpful is that I can grab this box and take it with me anywhere. Granted, I can store a lot of information on my phone since my daughters insist I purchase the latest, greatest smartphone on the market, but since I tend to forget how to use it, the index card system works really well for me. However, for the tech-savvy, a great alternative for managing your security codes or any other important information online is mSecure, available as a smart phone or tablet app.
4. Simplify Your Social Media
Want help managing your social media presence without being tied to your computer, making posts every day between 7am – 10am and 4pm – 7pm? Then mosey on over to HootSuite. This is a marvelous tool to help you create a consistent presence on multiple social media sites. Set one specific time in your weekly schedule to write, cross-promote, and share content to this site, which will repost articles on specific days and times – of your choosing – to Twitter, FB, LinkedIn, Google+ Pages, Foursquare, WordPress, Mixi, and a multitude of other sites. This is a super simple and user-friendly system for those of us on tech-overload.
5. Keep Your Time on Track with E.gg Timer
Need to find a few extra hours in your workday or help completing a task within a certain period of time? Try this FREE and easy time-management tool called E.gg Timer. You can set a timer for increments of 5, 10, 15 minutes and so on. When the time is up a loud beep will sound. You can find preset timers for steeping tea, brushing teeth and a pomodoro timer (a 25/5 minute cycle), too.
I use this site frequently to keep me on track when I am speaking with clients, writing an article, and especially, managing my time when I am reading social media sites. Gone are the days where I have wasted 2 hours of my workday trolling the FB, Twitter, and Pinterest accounts of my friends.